Agenda item

The Scheme of Delegation of Functions to Officers - Granting and Renewal of Leases

Decision:

The Executive RESOLVED that the Scheme of Delegation of Functions to Officers at Part 3, Section B, Paragraph 4 of the Constitution be amended as follows:

 

The Head of Legal Services is authorised to undertake all actions in relation to the administration of the Council’s estate and property portfolio except the following matters which are reserved to the Executive:

 

(a)       Acquisitions or disposal of land or property with a value in excess of £25,000;

 

(b)       the grant or renewal of all commercial leases in excess of 2 years that do not reflect market conditions in terms of value or risk;

 

(c)       the grant of all leases for the purposes of development or refurbishment schemes including building leases;

 

(d)       the grant or renewal of all leases where the Head of Legal Services considers referral to the Executive is appropriate.

 

Minutes:

The Executive considered a recommendation from the Governance Working Group regarding to amendments the Scheme of Delegation of Functions to Officers in relation to the granting and renewal of leases.

 

It was noted that the Council’s Property Portfolio had significantly increased in recent times, but the Scheme of Delegation had not been amended to take account of the increase.  The Head of Legal Services had drawn attention to the difficulties of managing the Council’s Property Portfolio within the current delegations.   The referral of standard, non-controversial leases to the Executive frustrated efficient and timely decision making, hampered the Council’s ability to manage its property portfolio in a commercial and professional manner and prevented the maximisation of its income.

 

RESOLVED that the Scheme of Delegation of Functions to Officers at Part 3, Section B, Paragraph 4 of the Constitution be amended as follows:

 

The Head of Legal Services is authorised to undertake all actions in relation to the administration of the Council’s estate and property portfolio except the following matters which are reserved to the Executive:

 

(a)    Acquisitions or disposal of land or property with a value in excess of £25,000;

 

(b)    the grant or renewal of all commercial leases in excess of 2 years that do not reflect market conditions in terms of value or risk;

 

(c)    the grant of all leases for the purposes of development or refurbishment schemes including building leases;

 

(d)    the grant or renewal of all leases where the Head of Legal Services considers referral to the Executive is appropriate.

 

 

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