Agenda item

To receive the open minutes of the following bodies (minutes reproduced in the Minute Book), to answer questions (if any) in accordance with Council Procedure Rule 11.5 and to consider the recommendations as set out below:

 

(a)          Executive – 9 December and 15 December 2020 and 19 January 2021

 

90/E    Wheelchair swing at Frimley Lodge Park

 

RECOMMENDED to Full Council that the capital programme be increased by £28,000 to include the Wheelchair swing at Frimley Lodge Park. 

 

At its meeting on 16 February 2021, the Executive will be asked to consider the following recommendations:

 

99/E    Treasury Strategy 2021/22

 

RECOMMENDED to Full Council that

(i)     The Treasury Management Strategy for 2021/22 as set out in the Executive agenda report;

(ii)   The Treasury Management Indicators for 2021/22 as set out at Annex C to the Executive agenda report;

 

(iii)  The Minimum Revenue Provision policy statement and estimated minimum revenue provision payment table as set out at Annex F of the Executive agenda report; and

 

(iv)  The Treasury Management Policy Statement as set out at Annex G of the Executive agenda report

 

be adopted.

 

100/E  Capital Programme 2021/22

 

RECOMMENDED to Full Council that

 

(i)     the new capital bids for £1.141m for 2021/22, as set out at Annex A to the Executive agenda report, be approved and that they be incorporated into the Capital Programme;

 

(ii)   The Prudential Indicators summarised below and explained in Annex C of the agenda report, including the MRP statement, for 2021/22 to 2023/24 in accordance with the requirements of the Chartered Institute of Public Finance and Accountancy’s (CIPFA) Prudential Code for Capital Finance in Local Authorities 2011 be approved;

 

 

 

101/E  Capital Strategy 2021/22

 

The Executive RECOMMENDED to Full Council that the Capital Strategy, as set out at Annex A to the Executive agenda report, be agreed.

 

104/E  Security at Old Dean Recreation Ground

 

RECOMMEND to Council that the Capital Programme from 2021/22 be increased by £14,000 for the cost of the additional lighting around the new play area (which would be subject to planning consent and environmental impact assessments).

 

Note: The recommendations of the Executive relating to the General Fund Estimates 2021/22 are dealt with in the report at Item 8 – Setting of the Council Budget and Council Tax for 2021/22.

 

(b)          Planning Applications Committee – 17 December 2020, 14 January and 11 February 2021

 

(c)          Audit and Standards Committee – 23 November 2020

 

(d)          Performance and Finance Scrutiny Committee – 25 November 2020, 5 January and 27 January 2021

 

(e)          External Partnerships Select Committee – 1 December 2020

 

(f)           Joint Staff Consultative Group – 14 January and 28 January 2021

 

(g)          Employment Committee – 28 January 2021

 

31/ECPay Settlement 2021/22

 

RECOMMENDED to Full Council

 

(i)     that no percentage cost of living award be agreed for 2021/22;

 

(ii)   that a non-contractual additional day’s leave be awarded to all staff in 2021/22, to be taken on Christmas Eve, or where the member of staff is required to work on Christmas Eve, added to their annual leave entitlement for 2021/22; and

 

(iii)  to note that Staff Representatives, whilst recognising the current position, wish to see a pay increase for 2022/21.

 

 

(a)          Executive –9 December, 15 December 2020 and 19 January 2021

 

It was moved by Councillor Alan McClafferty, seconded by Councillor Colin Dougan, and

 

RESOLVED that the minutes of the meetings of the Executive held on 9 December, 15 December 2020 and 19 January 2021

be received and the recommendations therein be adopted as set out below:

 

90/E         Wheelchair swing at Frimley Lodge Park

 

RESOLVED that the capital programme be increased by £28,000 to include the Wheelchair swing at Frimley Lodge Park. 

 

99/E         Treasury Strategy 2021/22

 

RESOLVED that the following be adopted

(i)        The Treasury Management Strategy for 2021/22 as set out in the Executive agenda report;

 

(ii)      The Treasury Management Indicators for 2021/22 as set out at Annex C to the Executive agenda report;

 

(iii)     The Minimum Revenue Provision policy statement and estimated minimum revenue provision payment table as set out at Annex F of the Executive agenda report; and

 

(iv)     The Treasury Management Policy Statement as set out at Annex G of the Executive agenda report

 

100/E       Capital Programme 2021/22

 

The Executive, at its meeting on 16 February 2021, had made a revised recommendation to include an additional £100,000, bringing the total to £1.241m in the 2021/22 Capital Programme to fund the upgrading of technology in the Council Chamber to accommodate virtual and hybrid meetings.

 

RESOLVED that

 

(i)        the new capital bids for £1.241m for 2021/22, as set out at Annex A to the agenda report, as amended, be approved and that they be incorporated into the Capital Programme;

 

(ii)      The Prudential Indicators summarised below and explained in Annex C of the agenda report, as amended, including the MRP statement, for 2021/22 to 2023/24 in accordance with the requirements of the Chartered Institute of Public Finance and Accountancy’s (CIPFA) Prudential Code for Capital Finance in Local Authorities 2011 be approved.

 

 

101/E       Capital Strategy 2021/22

 

RESOLVED that the Capital Strategy, as set out at Annex A to the Executive agenda report, be agreed.

 

104/E       Security at Old Dean Recreation Ground

 

RESOLVED that the Capital Programme from 2021/22 be increased by £14,000 for the cost of the additional lighting around the new play area (which would be subject to planning consent and environmental impact assessments).

 

(b)          Planning Applications Committee – 17 December 2020, 14 January and 11 February 2011

 

It was moved by Councillor Edward Hawkins, seconded by Councillor Victoria Wheeler, and

 

RESOLVED that the minutes of the meetings of the Planning Applications Committee held on 17 December 2020, 14 January and 11 February 2011 be received.

 

(c)          Audit and Standards Committee – 23 November 2020

 

It was moved by Councillor Cliff Betton, seconded by Councillor Darryl Ratiram and

 

RESOLVED that the minutes of the meeting of the Audit and Standards Committee held on 23 November 2020be received.

 

(d)          Performance and Finance Scrutiny Committee – 25 November 2020, 5 January and 27 January 2021

 

It was moved by Councillor Sashi Mylvaganam, seconded by Councillor Sarah Jane Croke, and

 

RESOLVED that the minutes of the meetings of the Performance and Finance Scrutiny Committee held on 17 December 2020, 14 January and 11 February 2011be received.

 

(e)          External Partnerships Select Committee – 1 December 2020

 

It was moved by Councillor Morgan Rise, seconded by Councillor Shaun Garett and

 

RESOLVED that the minutes of the meetings of the External Partnerships Select Committee held on 1 December 2020be received.

 

(f)           Joint Staff Consultative Group – 14 January and 28 January 2021

 

It was moved by Councillor Graham Tapper, seconded by Councillor Josephine Hawkins and

 

RESOLVED that the minutes of the meetings of the Joint Staff Consultative Group held on 14 January and 28 January 2021 be received.

 

(g)          Employment Committee – 28 January 2021

 

In relation to Minute 31/EC - Pay Settlement 2021/22, Members were reminded of the decision made by the Council at Minute 69/C above.  The decision provided for a consolidated staff pay award of £250 to be made to staff on Grades 1, 2 and 3 at a cost of £10,000 to be met by an equivalent reduction in the Theatre’s Artist fee budget.  This decision impacted on the recommendation of the Committee

 

It was moved by Councillor Colin Dougan, seconded by Councillor Alan McClafferty and

 

RESOLVED that the minutes of the meetings of the Employment Committee held on 28 January 2021be received and the recommendation adopted as amended.

 

31/EC      Pay Settlement 2021/22

 

RESOLVED

 

(i)        that no percentage cost of living award be agreed for 2021/22 with the exception of a consolidated staff pay award of £250 to be made to staff on Grades 1, 2 and 3;

 

(ii)      that a non-contractual additional day’s leave be awarded to all staff in 2021/22, to be taken on Christmas Eve, or where the member of staff is required to work on Christmas Eve, added to their annual leave entitlement for 2021/22; and

 

(iii)     to note that Staff Representatives, whilst recognising the current position, wish to see a pay increase for 2022/23.