Councillor Graham Alleway to move that
“this Council RESOLVES that
(i) the Government/Local Government Association guidance that states that councillors should be involved within the pre-application process for planning applications be noted;
(ii) a process be adopted by no later than 31 December 2020 to ensure that ward councillors are informed about pre-application discussion requests in accordance with this guidance;
(iii) prior to the implementation of (ii), ward councillors be provided on request with the site and scope of pre-application discussions concerning anything other than domestic extensions, under confidentiality obligations;
(iv) a register of all pre-application discussions and summary of advice given be held by the Council and available for reasonable inspection by the Chairman and Vice Chairman of the Planning Applications Committee and relevant ward councillors, with the exception of where conflicts of interest may arise with private capacities; and
(v) ward councillors as a matter of course be informed of all appeals within their ward with immediate effect and invited to assist officers with information to assist the Council’s defence of any such appeals.”
Minutes:
It was moved by Councillor Graham Alleway, seconded by Councillor Victoria Wheeler, and
RESOLVED that
(i) the Government/Local Government Association guidance that states that councillors should be involved within the pre-application process for planning applications be noted;
(ii) a process be adopted by no later than 31 December 2020 to ensure that ward councillors are informed about pre-application discussion requests in accordance with this guidance;
(iii) prior to the implementation of (ii), ward councillors be provided on request with the site and scope of pre-application discussions concerning anything other than domestic extensions, under confidentiality obligations;
(iv) a register of all pre-application discussions and summary of advice given be held by the Council and available for reasonable inspection by the Chairman and Vice Chairman of the Planning Applications Committee and relevant ward councillors, with the exception of where conflicts of interest may arise with private capacities; and
(v) ward councillors as a matter of course be informed of all appeals within their ward with immediate effect and invited to assist officers with information to assist the Council’s defence of any such appeals.