THAMES BASIN HEATHS
JOINT STRATEGIC PARTNERSHIP
Terms of Reference
The Thames Basin Heaths Joint Strategic Partnership (JSP) will
provide a vehicle for joint working, liaison and the exchange of
information between local authorities and other organisations
affected by the Thames Basin Heaths (TBH) Special Protection Area
It will address matters relating to the long term protection of the
TBH SPA arising from planning permissions for new residential
development, and associated land management and planning issues
that are of joint interest to the member organisations.
The JSP is comprised of local authorities acting together in
accordance with their powers under S2(1) of the Local Government
Act 2000 in respect of their powers to promote the environmental
well being of their areas, together
with other groups having an interest in the TBHSPA by virtue of a
managerial/landownership responsibility or technical advisory
The Joint Strategic Partnership will comprise the following
The Joint Strategic Partnership (JSP) Board
The Strategic Access Management and Monitoring (SAMM) Project
The Thames Basin Heaths (TBH) Officer Group; and
The Access Management and Monitoring Partnership (AMMP).
The Joint Strategic Partnership Board
The JSP Board will act as an advisory body for local planning
authorities affected by the Thames Basin Heaths Special Protection
Area. For the avoidance of doubt, the JSP Board cannot exercise any
of the functions of a planning authority or competent authorities,
including setting formal planning policy or exerting control over
planning decisions, nor can it fetter any decisions made by such
bodies, nor the rights and responsibilities of SPA landowners.
The JSP Board will recognise and take account of the interests,
rights and responsibilities of landowners, users and other
Full members: The following planning authorities
will be full members of the JSP Board and have full voting rights
at meetings of the Board:
Bracknell Forest Borough Council
Elmbridge Borough Council
Guildford Borough Council
Hart District Council
Mole Valley District Council
Runnymede Borough Council
Rushmoor Borough Council
Surrey Heath Borough Council
Royal Borough of Windsor and Maidenhead
Waverley Borough Council
Woking Borough Council
Wokingham Borough Council
Hampshire County Council
Surrey County Council.
Full member organisations will be represented by one nominated
elected member or a substitute elected member.
Other planning authorities may be invited to join
the JSP Board if directly affected by any future review of the SPA
designation or related policy.
Advisory members: The following organisations will
be advisory members of the JSP Board with rights of attendance and
participation at all meetings but without voting rights:
Crown Estates (as a major landowner)
Forestry Commission (as a major
Ministry of Defence (as a major
A representative of the housebuilding
Representatives of non-governmental nature
A representative of non-governmental recreation and
A representative of the financial manager
Advisory member organisations will be represented by a senior
officer of that organisation.
At the discretion of the Chairman, representatives of other
stakeholder organisations that have a recognised and legitimate
interest in the planning or management of land affected by the TBH
SPA may be invited to attend, advise and/or speak at meetings of
the JSP Board, but will not have voting rights.
A Chairman and Vice Chairman will be elected annually from amongst
the nominated representatives of full member authorities.
Meetings of the JSP Board will be held two times per year, or more
if required. Meetings may be held at local authority
offices or other appropriate venues. The quorum will be set at one
third of members rounded up. Meetings will be open to the public to
attend but not participate in discussions.
Secretariat services will be provided by a full
member authority. Meetings will be held in public and agendas,
reports and minutes of meetings will be made publicly
One senior officer from each full and advisory
member organisation may attend meetings in support of their JSP
Board member. Additional representatives may attend at the
discretion of the Chairman.
The JSP Board will have the following
To act as a vehicle for joint working, liaison and
exchange of information related to the TBH SPA
To retain an overview of, and monitor, the
implementation of measures to avoid the impact of development on
the SPA, including:
local authority policy/avoidance
the coordinated provision of suitable alternative
natural greenspace (SANG) and
access management and monitoring (SAMM) measures,
including approving an annual financial plan and budget for the
SAMM project .
To receive half yearly reports from the SAMM project
coordinator, the SAMM project administrative body and the Strategic
Access Management and Monitoring Partnership Board.
Make key decisions on expenditure on
Approving key decisions in the
contracting of delivery bodies
In carrying out these functions, the JSP Board
Act on behalf of member organisations to commission
studies, surveys and reports
Instruct the SAMM Project Board, the TBH
Officer Group or the AMMP to undertake work in accordance with an
agreed brief or work programme
Provide advice to member and stakeholder organisations, including
making non-binding recommendations for a course of action
Approve and publish documents in relation to the long term
protection of the SPA and the delivery of development around the
Raise funds from member organisations or other
The JSP Board may review its terms of reference at any point.
The Strategic Access Management and Monitoring Project
The SAMM Project Board is appointed by the JSP Board to make
decisions and recommendations in relation to the
implementation of the TBH Strategic Access Management and
Monitoring project and oversee day to day management
and implementation of the project. The Project
Board acts to support and advise the TBH Project Coordinator in
taking decisions and ensuring the SAMM project progresses through
open partnership discussions and solution-finding.
Membership of the SAMM Project Board is agreed by the JSP Board and
comprises representatives from a number of local authorities
affected by the TBH SPA and from selected landowner/manager or
technical organisations. Members will be selected on the basis of
individual expertise. Meetings will be chaired by a nominated
Only those members representing a local authority will have voting
rights. Other members will be advisory
members with rights of attendance and participation only.
Responsibilities of Project Board members will include:
Endeavouring to attend all meetings or offering substitutes
Providing the secretariat with relevant information in the required
formats in advance of meetings; and
Carrying out actions in line with deadlines set out by the
Meetings will be held in Guildford or in one of the partner’s
During the first
year of implementation (from April 2009) the Project Board will
meet every three months and then six months thereafter.
As necessary to oversee the implementation of the
Members of the public can attend but are not
entitled to participate or vote at the meeting. Minutes of
the Project Board will be reported to the JSP Board. Secretariat
functions will be provided by the Project Coordinator or other
The SAMM Project Board has responsibility for oversight of the
contract with Natural England and directing the SAMM project
Agreeing the job description and recruitment of a
Agreeing the project plan, including project
objectives, controls and processes
Approving key decisions in the contracting of
Drafting and reviewing the annual business plans
(including the financial plan) and recommend for approval to the
Making day to day decisions on
expenditure within the approved budget
Monitoring progress against plans and
Monitoring the success of the avoidance/mitigation
measures and making recommendations to the JSP Board
Making recommendations to the JSP Board when
decisions are required beyond this group’s remit
Agreeing the engagement and education
The Thames Basin Heaths Officer Group
The TBH officer group will provide a forum for
officers to discuss and share information about TBH policy and
implementation issues, including local authority policy/avoidance
strategies, the coordinated provision of SANG and the
implementation of the SAMM project.
The TBH officer group will comprise:
Relevant senior planning, legal, environmental
and/or countryside service officers from affected local
The TBH project coordinator and a representative
from the SAMM administrative body
Senior representatives of JSP Board advisory
Officers or technical/professional representatives
from other stakeholder organisations, by invitation.
The TBH Officer group will meet two times per
year, or more as required. Meetings may be held at
local authority offices or other appropriate venues.Secretariat
support will be provided by the local authority that provides
secretariat services for the JSP Board. The Officer Group will be
chaired by a local authority officer nominated by the Group.
Meetings of the Officer Group will not be open to members of the
public. Agendas, papers and minutes will not be made public. A
report on the activities of the group will be made to the JSP
The TBH Officer group will:
Provide technical support to the JSP Board and SAMM
Project Board as appropriate
Undertake technical work requested by the JSP Board,
or steer consultancy projects commissioned by the JSP
Provide monitoring information to the JSP Board;
Where appropriate, establish small project teams or
working groups to progress issues related to the long term
protection of the SPA.
The Access Management and Monitoring
The Access Management and Monitoring Partnership has
been established to provide advice about strategic access
management and monitoring measures and provide for the
implementation of those measures.
Membership of the AMMP comprises local authority
officers and stakeholder representatives with land management
responsibilities and/or landowning interests. Secretariat and
chairing responsibilities lie with the elected Chair,
currently Hampshire County Council.
Meetings of the AMMP will not be open to members of the public.
Agendas, papers and minutes will not be made public. A report on
the activities of the group will be made to the JSP Board.