Agenda and minutes

RESOLVED that Councillor Vivienne Chapman be elected Chairman of the Joint Waste Collection Services Committee for the 2019/20 Municipal Year.

COUNCILLOR CHAPMAN IN THE CHAIR

RESOLVED that Councillor Mike Goodman be appointed Vice-Chairman of the Joint Waste Collection Services Committee for the 2019/20 Municipal Year.

To receive the minutes of the meeting of the Joint Waste Collection Services Committee held on 24^th April 2019 and the notes of the Committee’s inquorate meeting on 2^nd October 2019.

RESOLVED that the minutes of the meeting of the Joint Waste Collection Services Committee held on the 24^th April 2019 be approved as a correct record and signed by the Chairman and that the notes of the inquorate meeting of the Joint Waste Collection Services Committee held on 2^nd October 2019 be noted.

There were no declarations of interest.

To consider a report setting out the current financial position of the joint waste partnership.

The Committee considered a report providing an update on the budgetary and financial position of Joint Waste Solutions (JWS). 

It was noted that the CMO expenditure was projected to be £2,399,337 by the end of the 2019/20 financial year, this represented an overall underspend of £165 against the agreed CMO budget.  It was noted that support costs would be higher than originally projected due to the ongoing issues pertaining to contract performance data and garden waste income.  There was a projected provisional spend of £370,554 per partner authority.

The Committee noted the report.

To consider a report setting out the proposed budget for Joint Waste Solutions for the 2020/21 financial year.

The Committee considered a report setting out a proposed budget for the JWS function for the 2020/21 financial year.

It was noted that JWS had been subject to a significant number of changes during the 2019/20 financial year including the restructure of the JWS Team, its relocation into a new base in Woking and an expansion of its remit to include supporting the Surrey Environmental Partnership. As a result of these changes, a zero based budgeting exercise had been carried out to ensure that all components of the budget were fully understood, cost-effective and relevant and the results discussed with the finance leads of each of the partner authorities. 

It was confirmed that a two year pay deal had been agreed with the workforce following industrial action earlier in the year.

RESOLVED that the proposed Joint Waste Solutions staffing and overheads and the joint contract budgets for the 2020/21 financial year, as set out in the report, be commended to individual partner authorities for approval.

The Committee was informed that households had been informed of changes to the waste collection service over the Christmas and New Year Period and the JWS Client Team would be monitoring the situation to ensure that residents received appropriate and timely responses.