Agenda and draft minutes

Joint Waste Collection Services Committee
Wednesday, 18th December, 2019 3.00 pm

Venue: Council Chamber, Surrey Heath House, Knoll Road, Camberley, GU15 3HD. View directions

Contact: Katharine Simpson  01276 707157

Items
No. Item

9/JW

Election of Chairman and Vice Chairman

Minutes:

RESOLVED that Councillor Vivienne Chapman be elected Chairman of the Joint Waste Collection Services Committee for the 2019/20 Municipal Year.

 

COUNCILLOR CHAPMAN IN THE CHAIR

 

RESOLVED that Councillor Mike Goodman be appointed Vice-Chairman of the Joint Waste Collection Services Committee for the 2019/20 Municipal Year.

10/JW

Minutes of Last Meeting pdf icon PDF 131 KB

To receive the minutes of the meeting of the Joint Waste Collection Services Committee held on 24th April 2019 and the notes of the Committee’s inquorate meeting on 2nd October 2019.

Additional documents:

Minutes:

RESOLVED that the minutes of the meeting of the Joint Waste Collection Services Committee held on the 24th April 2019 be approved as a correct record and signed by the Chairman and that the notes of the inquorate meeting of the Joint Waste Collection Services Committee held on 2nd October 2019 be noted.

11/JW

Declaration of Interests

Minutes:

There were no declarations of interest.

12/JW

Budget and Finance Update pdf icon PDF 261 KB

To consider a report setting out the current financial position of the joint waste partnership.

Additional documents:

Minutes:

The Committee considered a report providing an update on the budgetary and financial position of Joint Waste Solutions (JWS). 

 

It was noted that the CMO expenditure was projected to be £2,399,337 by the end of the 2019/20 financial year, this represented an overall underspend of £165 against the agreed CMO budget.  It was noted that support costs would be higher than originally projected due to the ongoing issues pertaining to contract performance data and garden waste income.  There was a projected provisional spend of £370,554 per partner authority.

 

The Committee noted the report.

13/JW

Joint Waste Solutions Budget 2020/21 pdf icon PDF 298 KB

To consider a report setting out the proposed budget for Joint Waste Solutions for the 2020/21 financial year.

Additional documents:

Minutes:

The Committee considered a report setting out a proposed budget for the JWS function for the 2020/21 financial year.

 

It was noted that JWS had been subject to a significant number of changes during the 2019/20 financial year including the restructure of the JWS Team, its relocation into a new base in Woking and an expansion of its remit to include supporting the Surrey Environmental Partnership. As a result of these changes, a zero based budgeting exercise had been carried out to ensure that all components of the budget were fully understood, cost-effective and relevant and the results discussed with the finance leads of each of the partner authorities. 

 

It was confirmed that a two year pay deal had been agreed with the workforce following industrial action earlier in the year.

 

RESOLVED that the proposed Joint Waste Solutions staffing and overheads and the joint contract budgets for the 2020/21 financial year, as set out in the report, be commended to individual partner authorities for approval.

 

14/JW

Service Provision over Christmas Period

Minutes:

The Committee was informed that households had been informed of changes to the waste collection service over the Christmas and New Year Period and the JWS Client Team would be monitoring the situation to ensure that residents received appropriate and timely responses.