Issue - meetings

To consider a work programme for the Municipal Year 2016/17.

The Democratic and Electoral Services Officer reported that, under Part 4 of the Constitution, Committees were expected to agree their work programme for the ensuing year at the last meeting of the previous year. The exceptions were in election years and when a new committee was formed.

The Committee noted that meetings had been scheduled for:

15 June 2016;

28 September 2016;

7 December 2016; and

22 March 2017.

It was recognised that, in the run-up to the European Union Referendum, in addition to staff being diverted to electoral processes, the Council Chamber would be utilised for Postal Vote processes. As such, it was proposed that the meeting scheduled for 15 June be postponed to 6 July 2016. It was also noted that Surrey County Council elections would be held in May 2017 and that the timetable of meetings should reflect the commitment of Council officers and other resources to that election process.

The Committee agreed, in principle, to a work programme based on the previous year, subject to more detailed consideration through the Slack Group and confirmation at the first meeting of the new municipal year.

Resolved, that

(i)            The Committee meeting scheduled for 15 June 2016 be re-arranged to 6 July 2016; and

(ii)          The Committee Work Programme for the municipal year 2016/17, listed below, be agreed in principle, subject to confirmation at the Committee’s 6 July 2016 meeting.