Issue - meetings

The Committee was informed that, although Records Management was briefly covered in the Information Security and Information Governance Strategy, adopting a specific Records Management Policy would provide a more robust management of records. Members considered a Records Management Policy which set out the standards for good records management to help ensure that the Council had the right information at the right time to make the right decision and help ensure it met its obligations under Data Protection legislation.

The Committee reviewed the Policy and recognised that it placed responsibilities on councillors to manage records in accordance with the Policy and related procedures. In view of this responsibility, it was recognised that councillors would need access to a secure area in which to securely store documentation, which was not currently available to them. The Committee therefore agreed to defer the adoption of the Policy in order to further look at options for Members to securely store documentation.

RESOLVED to defer agreement of the Records Management Policy pending the assessment of an option for Members to access a secure document storage solution.