Agenda item

Potential Expansion of the Joint Waste Collection Contract

Minutes:

The Executive considered a recommendation from the Joint Waste Collection Services Committee (JWCSC) to approve the admission of Tandridge District Council into the existing joint waste collection arrangements of Elmbridge Borough Council, Mole Valley District Council, Surrey Heath Borough Council and Woking Borough Council (the Partner Authorities).

 

Members were reminded that the Joint Contract had been procured so as to enable all other Surrey district and borough councils to have the opportunity to join during the life of the contract should they so wish.  There was a mechanism set out in the Joint Contract which governed how this would happen. The Inter Authority Agreement made it clear that the decision to admit a new authority rested with the existing Partner Authorities and should only occur where it was lawful to do so, there was a positive benefit to the Partner Authorities, and the new joiner contributed towards the costs of the initial procurement, mobilisation and set up of the Joint Contract through a joining fee or other benefit.

 

The JWCSC, at its meeting on 15th January 2018, had resolved to recommend to the Partner Authorities that, on the basis no existing partner was financially disadvantaged, should Tandridge District Council’s Stage 3 price demonstrate good value and it requested admission to the Joint Contract, then the request should be approved.

 

It was noted that there would be no immediate benefits to the partner authorities from Tandridge District Council joining the partnership other than savings in management costs. However, there were very real medium to long term benefits as the admission of Tandridge would enable a further step to be taken in the creation of a single waste entity to deliver all of Surrey’s waste.

 

Tandridge would reimburse the existing partner authorities to ensure they were no worse off from them joining through a system of direct payment from Tandridge to the original partners.

 

The Executive was advised that any further requests to join the joint waste collection arrangements would be considered on their merits.

 

RESOLVED that, on the basis that no existing partner be financially disadvantaged, should Tandridge District Council’s Stage 3 price demonstrate good value and it requests admission to the Joint Contract, then the request should be approved.

 

 

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