Agenda and minutes

To confirm and sign the minutes of the Audit and Standards Committee meeting held on 28 June 2016.

RESOLVED that the minutes of the Audit and Standards Committee meeting held on 25 July be approved as a correct record and signed by the Chairman.

Members are invited to declare any disclosable pecuniary interests and non pecuniary interests they may have with respect to matters which are to be considered at this meeting.  Members who consider they may have an interest are invited to consult the Monitoring Officer or the Democratic Services Manager prior to the meeting.

There were no declarations of interest.

To consider a report setting out the audited Financial Statements for the 2015/16 financial year and the External Auditor’s ISA260 Report for 2015/16.

The Committee received a report setting out the Council’s audited Financial Statements for 2015/16 and the External Auditor’s ISA260 Report for 2015/16.

ISA260 Audit Report 2015/16

Neil Hewitson, KPMG, presented the ISA260 External Audit Report 2015/16.  The report set out any key issues identified as a result of KPMG’s audit of the Council’s financial statements for the year ending 31 March 2016 and provided an assessment of the Authority’s arrangements to secure value for money.

The Auditors were pleased to report that unqualified opinions had been issued in respect of both the financial statements and value for money arrangements.  It had been concluded that the Authority had made proper arrangements in place to ensure that it took properly informed decisions and effectively deployed resources to achieve planned and sustainable outcomes for local residents.  The work that had taken place over the last year to embed the new financial systems was noted and officers were congratulated on their work to implement eight of the ten recommendations made as a result of the 2014/15 audit.

The report acknowledged two significant risks to the Council: the valuation placed on land and buildings and borrowing of £17.9million.  The Committee was informed that the Council’s commercial property portfolio was considered to be a long term investment which was valued according to guidelines set out by the Royal Institute of Chartered Surveyors.  Any financial gains would only be realised when the property was sold and as such any short term falls in the commercial property market were not considered to be relevant at the current time.  It was agreed that a list of properties within the Council’s commercial property portfolio would be circulated to the Committee.

Two recommendations from the 2014/15 audit were not yet complete.  The Committee was informed that workshops had been held with staff to analyse the Civica implementation and a formal report on the outcomes of these would be available by the end of the year.  Work to formally document all budget monitoring discussions was ongoing and it was expected that standardised recording templates would be finalised by the end of September 2016.

In addition to completing the two outstanding 2014/15 recommendations, the audit report made one further recommendation to ensure that the work to restructure the finance systems continued to be embedded and strengthened.

Statement of Accounts 2015/16

The Committee received the audited Statement of Accounts for the 2015/16 financial year in line with statutory requirements the unaudited Statement had been published on the Council’s website at the end of June 2016. 

Arising from Members’ questions and comments the following points were noted:

·         It was agreed that an error in the narrative statement relating to the Borough’s most deprived wards would be corrected to read St Michaels instead of St Pauls.

·         The Council had only used half of the £1.2million received through the New Homes Bonus.  The remaining funds had been placed in the Council’s reserves and a decision on their use would be taken once the outcome of the  ...  view the full minutes text for item 10AS